Introduction and purpose
The purpose of this policy is to ensure that the Nordic Asa-community handles personal data in accordance with the European Data Protection Regulation (GDPR). The policy covers all treatments where personal data are handled and encompasses both structured and unstructured data.
This policy is anchored to everyone involved in the Community
Who are we
The Nordic Asa-community, a registered and approved community.
Phone: +46(0)8-519 70 720
612 24 Finspång
Our website address is: https://asa-community.se
Application and revision
The Nordic Asa-community is responsible for the processing of personal data following this policy. The policy is to be determined by the Nordic Asa-community at least once a year and updated if necessary.
The Board is responsible for keeping in the process of annual update of the policy as a result of new and changed regulations.
This policy applies to community board members, chairmen, employees and contractors affected by our business.
Organization and responsibility
The Board has overall responsibility for the content of this policy, and it is implemented and enforced by the business. The Board may delegate responsibility and implementation to the appropriate person in society.
All employees are responsible for acting in accordance with this policy and what it wants to ensure.
Concepts and abbreviations
A personal data is any kind of information that can be directly or indirectly attributed to a physical person who is in life.
The person to whom a personal data refers, that is, the natural person who can be identified directly or indirectly through the personal data in a register.
An action or combination of personal data actions – regardless of whether they are performed automated or not – such as collection, registration, organization and structuring.
You will provide us with information about yourself in a variety of ways, such as when you become a member of the community, whether you shop in our store or when you contact us.
What personal data we collect and why we collect them.
Community collects members’ personal data in order to fulfill their membership.
This may happen if a prospective member registers himself via Membit AB on the web and submits his personal information, as well as when visiting our website, using our forms, shopping at our onlinestore, we can collect the following information:
- First and last name – Legal basis: Required to complete agreement
- Social Security number – Legal basis: Required to complete contract / legal obligation
- Invoice and delivery address – Legal basis: Required to complete the agreement
- Telephone number – Legal basis: Required to complete agreement
- E-mail address – Legal basis: Consent
- Information about goods – details of the goods you have purchased.
- Historical information – your purchase, payment history.
- Information on how to interact with society – How to use our website, including page response time, download errors, as well as delivery notifications when we contact you.
- Device information – e.g. IP address, language settings, browser settings, time zone, operating system, platform and screen resolution.
- Geographic Information – Your Geographic Location.
The information you provide us, both for membership and for trading in our online store, is generally necessary to enter into a contractual relationship with us, while the other information we collect generally is necessary for other purposes, as described below.
According to GDPR, the community must be able to show what data is stored, explain how it is stored and what part of the GDPR that justifies it.
• For membership:
Part of the Act is about “Interesting Weighing” for membership to work, and personal information about members must be saved. To send a member letter, know who has trust assignments, invite to events and so on. If personal data is not saved, it does not work. Being a member of the Community should be an active choice. The member should say: Yes, I want to join the Nordic Asa-community, which is made through membership payment.
• For online store:
When buying a shop, a contractual relationship occurs where the Community needs
save information to manage payment, orders and logistics. In the new act, this is found in Article 6 (1b) “Completing an Agreement”. Invoice information needs to be saved for seven years in accordance with the Accounting Act. This means that data can not be removed until after this period. This is leaned against Article 6 (1c) of the Data Protection Ordinance, ie “legal obligation”.
Purpose of treatment
To administer your membership and such as the customer relationship, such as to fulfill our obligations to you and to provide you with information, community membership, and products that you order from us.
When you become a member of the Community, you will be notified via Membit AB, which is responsible for the notification of membership fees, reminders, payment registration and membership cards. Membit AB processes some of your personal data in order to fulfill the agreement between you as a member and the Community.
The information processed about you is:
First and last name
Social Security number
Are you involved in the work with Community, the following tasks are dealt with:
First and last name
Social Security number
The data is deleted from our system if you leave the Community but may be filed in accordance with the Archive Act (1990: 782).
When you buy from us, we will ask you for your name, billing address, shipping address, email address, phone number, credit card / payment details and any account information such as username and password. We use this information for purposes, for example, to:
- Send information about your account and your order
- Respond to your requests, including refunds and complaints
- Process payments and fraud prevention
- Set up your account for our store
- Comply with any legal obligations that we have, such as the calculation of taxes
- Improve our store offers
- Send your promotional messages, if you choose to receive them
- If you create an account, we will save your name, address, email address and phone number, used to fill in the checkout for future orders.
We generally store information about you as long as we need the information for the purposes we collect and need, and we are not legally required to continue to keep it. For example, we store order information for 7 years for tax and accounting. This includes your name, e-mail address and billing and shipping addresses.
We will also store comments or reviews if you choose to leave them.
Administrators have access to the information you provide us:
- Order information such as what was purchased, when purchased and where to send, as well
- Customer information such as your name, e-mail address, and billing and delivery information.
Administrators have access to this information to fulfill orders, make repayments and provide support.
Visitor statistics, including troubleshooting, data analysis and statistical purposes.
We use Google Analytics on our website.
In order to further develop and improve our website, we provide statistics on how users use the page. The statistics are used solely in summarized form, eg. to see which pages and browsers our customers use most.
This information provides a better insight into the visitor’s use of the website, and is used to improve those pages that prove difficult to navigate in. The information is also used to optimize design and user-friendliness.
Communicate with you.
The community will use your data to communicate relevant information such as newsletters and other important information about and for Community members and customers.
When visitors leave comments on the site, we collect the information shown in the comment form as well as the visitor’s ip address and user agent string to help detect junk messages.
Photos and Photos
We do not publish any pictures on our website, in video productions or on facebook page without the consent and approval of those who can be identified on the images.
If you upload images to the site, avoid uploading images where EXIF data includes data from GPS location. Visitors to the site can download and retrieve all positioning information from images on the site.
We use image optimization, the Smush extension, which in turn sends pictures to the WPMU DEV servers to optimize them for the web. This includes the transfer of EXIF data. EXIF data will either be removed or returned as it is. It is not stored on the WPMU DEV servers.
The community will use your data to communicate relevant information such as newsletters and other important information about and for community members and customers.
When contacting us via the forms here on the website, you will save your first and last name and e-mail address. This information is saved for 6 months after the end of the conversation.
If you leave a comment on our site, you can choose to save your name, e-mail address and website address in cookie files. This is for your convenience because you do not have to fill in these information again the next time you write a comment. These cookie files are valid for a year.
If you have an account and log in to this site, we will create a temporary cookie file to check if your browser accepts cookie files. This cookie file contains no personally identifiable information and disappears when you close your web browser.
When you log in, we will also create multiple cookie files to save information about your login and your layout layout options. Cookie files for login are valid for two days, and cookie files for layout choices are valid for one year. If you tick in “Remember me,” your cookie will remain in two weeks. If you log out of your account, the cookie files for login will be deleted.
If you edit or publish an article, an additional cookie file will be saved to your browser. This cookie file contains no personal information but only specifies the post ID of the item you just edited. It is valid for 1 day.
Embedded content from other sites
Articles on this site may contain embedded content (such as video clips, images, articles, etc.). Embedded content from other sites behaves exactly the same as if the visitor has visited the other site.
These sites can collect information about you, use cookie files, embed additional third-party tracking and monitor your interaction with said embedded content, including tracking your interaction with this embedded content if you have an account and are logged in to the site in question.
We collect and store information that you send to us when you book, to reserve your requested spaces at our event and maintain a list of attendance.
We collect and store information that you send to us about events (and corresponding sites) you would like to publish on our site.
What do we do with your information?
Personal data related to membership in community (name, social security number, e-mail address, telephone number, etc.) is provided by the community member secretariat responsible for the member register and by third party Membit AB which handles notification of membership fees, reminders, payment registration and membership cards.
When you use our store, we create a customer profile for you that is linked to the store where your contact information is stored and for future use, you can log in and change your details at any time.
The Community processes personal data for the following purposes based on the following legal grounds.
Who we share your data with
We may transfer to, or share your information with, selected suppliers or subcontractors for the performance of our contractual obligations to you and for other purposes as set out in this Data Protection Policy.
We take all reasonable legal, technical and organizational measures to ensure that your data is handled securely and with an adequate level of protection upon transfer to or sharing with such selected third parties.
The Community uses Membit AB which handles notification of membership fees, reminders, payment registration and membership cards.
The information processed about you is:
First and last name
Social Security number
Logistics and transport companies who deliver your goods:
The information processed about you is:
First and last name
If necessary Phone Number
Payment solutions for purchase we use:
We accept payments via PayPal. When processing payments, some of your data is sent to PayPal, including information required to process or support the payment, such as purchase amount and billing information.
We accept payments via Swish. When processing payments, some of your data is sent to Swish, including information required to process or support the payment, such as the purchase amount and billing information.
What we will NOT do with your data
We will not sell your personal information to third parties, nor share them with non-relevant third parties.
How long we retain your data
As a member of the Community, we save your data as long as you are a member.
As a customer in our online store, we save your data as long as required by statutory storage times. When we save your data for purposes other than our contractual commitments, such as To meet requirements such as accounting and regulatory capital requirements, we save the data only as long as necessary and / or statutory for the purpose.
If you comment, the comment and its metadata will be saved without time limit. The reason for this is that we need to be able to find and approve follow-up comments automatically and not put them in queue for review.
For users who register on our site, we also save the personal information they provide in their user profile. All users can view, edit or delete their personal information at any time (except that they can not change their username). Even the site’s administrators can view and edit this information.
Mail conversations – Deleted after completion of the case.
Where do we process your personal information?
We always strive to process your data within the EU / EEA. However, the data may in certain situations be transferred to, and processed in, countries outside the EU / EEA by employees in the Society or supplier.
When the Society is determined to always protect your data, the Society will take all reasonable legal, technical and organizational measures to ensure that your data is handled securely and with an adequate level of protection comparable to and at the same level as the protection offered within EU / EEA.
What information do we send to non-EU countries?
Comments from visitors may be checked via an automated spam detection service.
What rights you have over your data
If you have an account or have written comments on this site, you can request an export file containing the personal information we have about you, including any information you have given us. You may also request that we remove any personal information we have about you. This does not include any data we have to save for administrative, legal or security purposes.
Right to rectification
You are entitled to correct incorrect or incomplete information about yourself.
Right to be deleted (“the right to be forgotten”)
You are entitled to request the deletion of your personal data for those cases where the data is no longer necessary for the purpose for which it was collected. However, there may be legal obligations for the Society that prevent us from immediately deleting parts of your data. These obligations derive from accounting and tax legislation, banking and money laundering legislation, but also from consumer law. What we do then is to block the data we are required to save, from being used for purposes other than fulfilling such legal obligations.
For questions about processing your personal information, please contact our data manager firstname.lastname@example.org
What are cookies?
A cookie is a text file that is stored on and on later visits, downloaded from, the visitor’s computer or computer-like devices, for example. mobile phones. The cookie is saved in connection with the files used by the computer’s browser or corresponding application. The computer user can easily access, block and remove stored cookies if desired.
We recommend you to read http://www.google.com/intl/en/policies/privacy/partners/.
First and third party cookies.
The first party cookies are set by the site directly invoked by the user when this specifies the site’s address by entering text or clicking a link.
Third party cookies often come from ads on the site the user has called. The ads, in turn, are then retrieved from an external website. Third party cookies are also set by web analytics and traffic measurement providers that the site employs to allow independent businesses to measure and evaluate visitors. The measurements are used to validate the site’s data to advertisers on the number of visitors, the size of traffic, reaching audiences, and campaign outcomes.
This is how Nordic Asa-community using cookies.
We use so-called cookies from first party and third party cookies. From first-party cookies, there are WordPress Cookies, which works so that when someone comments on an article, etc. it stores cookies on your computer. This is a mere convenience for the visitor, so the visitor will not have to re-enter all their information when they want to leave a comment. Three cookies are set for comments: comment_author, comment_author_email and comment_author_url. Just these cookies are set to expire a little over a year from being stored.
We use statistics in aggregate / aggregated form about users / traffic and traffic providers. However, such statistics never contain any kind of personal information. Everything is anonymous. IP addresses are not stored in our database that stores behavior on the site, so the information about you can never be linked with your identity. Your IP address is stored for security reasons only in cases where you actively register on the site, for example in a purchase situation or if you become a member of any of our services. More about this below in the sections “Signed visits and” Comments and other forms of interaction in editorial environment “.
Purpose of cookies and measuring tools.
Let our products recognize repeat users in order to customize the services.
Calculate and report user numbers and traffic.
Make it easier for you to move on the site.
Build segments and audiences for marketing purposes and to target ads.
Reduce advertising that is irrelevant to certain audiences.
Develop and improve the website by understanding how it is used.
To prevent cookies from being stored, please note that the functionality of our website will be limited.
1. You can delete cookies from your hard drive at any time, but this will make your personal settings disappear.
2. You can also change the settings in your browser so it does not allow cookies to be saved to your hard drive. However, this deteriorates the functionality of certain web pages, can prevent access to member pages, and make certain content and certain features unavailable. Follow the links below for instructions on how to do:
Comments and other forms of interaction in the editorial environment.
Interaction of content published on our pages can be done in various ways; comment, vote in survey, like and other forms of interaction from social media.
When commenting on us, your privacy is governed by Facebook’s social plug-ins policy: https://www.facebook.com/help/340599879348142/
Interaction with other social media buttons is governed by the respective actors policy: